For companies doing business around the world, faxing is an integral part of a well-rounded communications strategy. Online faxing from Documo offers distinct advantages; rather than waiting by a machine, users simply check their email inboxes, making it a highly efficient online fax service.

When companies’ faxing requirements exceed the occasional overseas fax, they can count on Documo for fast, seamless, and HIPAA-compliant service. Here’s a quick explanation of how sending an international fax works.

How to Send an International Fax the Old-Fashioned Way

While paper faxing still has a place in the business world, online faxing is quickly taking over. Below, users can learn how to send international faxes via a machine.

1. Insert the document to be faxed into the document feeder.

2. Dial your country’s exit code.

3. Dial the receiver’s country code, then the city’s area code and the fax number.

4. Press Send to start the transmission.

Ensure that you use the correct international prefix, as using the wrong international prefix can result in the fax being sent to the wrong location or not delivered at all.

Regular faxes get the job done in most cases, but online faxes are much easier to send and receive. Below, we will discuss how to send international faxes online.

Understanding International Faxing

In today’s globalized world, the ability to send and receive documents across borders is crucial for many businesses. An international fax allows users to transmit documents to recipients in different countries, ensuring that important information reaches its destination securely and promptly. This process involves using a unique combination of country codes, area codes, and fax numbers to connect with fax machines or online fax services in other countries. Whether you’re in healthcare, finance, or any other industry, international faxing is a reliable method for secure document transmission.

What is an International Fax?

An international fax is a type of fax transmission that enables users to send and receive faxes across different countries. This process involves using a specific combination of country codes, area codes, and fax numbers to connect with fax machines or online fax services in other countries. International faxing is essential in various industries, including business and healthcare, where secure and reliable document transmission is crucial. By using online fax services, companies can ensure that their international faxes are sent and received efficiently, maintaining the confidentiality and integrity of the information.

Preparing to Send an International Fax

Before you can send an international fax, there are a few preparatory steps you need to take. One of the most important steps is choosing the correct international dialing code, also known as the country code. This code is a unique sequence of numbers that identifies the country where the fax is being sent. Using the correct country code ensures that your fax reaches its intended destination without any issues.

Choosing the Right International Dialing Code

To send an international fax, you need to use the correct international dialing code, also known as the country code. This code is a unique sequence of numbers that identifies the country where the fax is being sent. The country code is usually a one to three-digit number assigned to each country by the International Telecommunication Union (ITU). For example, the country code for the United States is +1, while the country code for the United Kingdom is +44. Using the correct international dialing code is crucial to ensure that your fax is delivered to the right destination.

List of Country Codes for International Faxing

Here is a list of country codes for international faxing:

• Argentina: +54

• Australia: +61

• Austria: +43

• Belgium: +32

• Brazil: +55

• Bulgaria: +359

• Canada: +1

• Chile: +56

• Croatia: +385

• Czech Republic: +420

• Denmark: +45

• Estonia: +372

• Finland: +358

• France: +33

• Germany: +49

• Greece: +30

• Hong Kong: +852

• Hungary: +36

• Iceland: +354

• Indonesia: +62

• Ireland: +353

• Israel: +972

• Italy: +39

• Japan: +81

• Latvia: +371

• Lithuania: +370

• Luxembourg: +352

• Malaysia: +60

• Mexico: +52

• Netherlands: +31

• New Zealand: +64

• Norway: +47

• Poland: +48

• Portugal: +351

• Puerto Rico: +1

• Romania: +40

• Russia: +7

• Singapore: +65

• Slovakia: +421

• Slovenia: +386

• South Africa: +27

• South Korea: +82

• Spain: +34

• Sweden: +46

• Switzerland: +41

• Turkey: +90

• USA: +1

• United Kingdom: +44

Note: This is not an exhaustive list, and you should check the country code for the specific country you are sending a fax to.

When sending an international fax, it’s essential to use the correct country code to ensure that your fax is delivered correctly. You can find the country code for the recipient’s country by checking the list above or searching online. Using the right country code is a critical step in ensuring that your international fax reaches its intended destination without any issues.

Sending International Faxes Online

With cloud-based faxing from Documo, users can significantly shorten the time required to send and receive international faxes. Here’s how to get started.

1. Open Documo’s user interface and find the “Fax To” line. Choose the destination country from the easy-to-use drop-down menu.

2. The international dialing code is automatically added to the fax number input box.

3. Type the destination fax number and continue the sending process as one normally would.

Using an international fax number simplifies the process, eliminating the need for extra dialing steps and making it easier for customers to communicate without incurring high international call costs.

With Documo, it’s easy to send secure faxes around the world within minutes. Click to start faxing right away!

Drawbacks of Conventional Faxing

Traditional fax machines transformed the business world, as they allowed companies to send and receive vital information within minutes. However, today’s organizations need even faster access to that data, and online fax services provide it. In the following sections, we will demonstrate how traditional faxing just can’t keep up with Documo’s service.

·      Conventional fax machines need continuous maintenance. Fax machines need toner, ink, and paper to send and receive faxes. Keeping all those supplies on hand can be expensive!

·      A landline is required. Traditional fax machines don’t work unless connected to a landline.

·      It’s impossible to multitask. Because they’re connected to landlines, regular machines can’t send and receive faxes at the same time. Fax machines can only send one fax at a time, which means that sending something to multiple recipients will quickly become time-consuming.

·      They’re hard to reach. When it’s time to send or receive an important fax, the user must remain near the machine when they could be devoting time to more important tasks.

·      Fax machines are difficult to move. When companies relocate, it’s a real challenge to move fax equipment and keep the same number.

·      They’re inherently insecure. In most offices, fax machines are centrally located, which means that anyone can view the contents of a potentially sensitive fax.

·      They’re expensive to send internationally. Multinational companies must consider the cost of overseas calls when sending faxes via machine.

·      Traditional faxes aren’t eco-friendly. Many of today’s companies are looking for ways to decrease their carbon footprint, but conventional faxes do just the opposite. Received faxes come out of a printer, which wastes paper and ink.

With old-fashioned faxes, there’s no way for a sender to guarantee the quality of a transmission. It depends on how well the receiver’s fax machine works. With Documo, however, users get cloud-based, eco-friendly, inexpensive, secure, and reliable faxing capabilities.

Sending International Faxes Online: What’s Needed

Sending international faxes online through Documo requires just a few things that are easy to get. Users need:

·      A fax number. With a number, faxes are sent and received internationally and locally. When signing up for Documo, numbers are automatically assigned.

·      The receiver’s country code. The ICC or international country code is specific to the country in which they are located.

·      The sending country’s exit code. This code must be entered before sending an international fax, and it is based on the user’s location. For example, the United States’ exit code is 011.

·      The recipient’s fax number. Accurately providing the recipient’s fax number is crucial, as failure to do so will result in the fax not reaching its intended destination.

With the above information, the receiver’s fax address can be completed. It will look like:

Sender’s country exit code/international country code/recipient’s fax number

Users of Documo find it easy and fast to send faxes all over the world. Call or click today for additional details.

The Best Way to Fax Internationally is to Do It Online

Compared to conventional approaches, online faxing with Documo allows users to do much more. Sign up today for the following benefits.

When sending international faxes, it is essential to include the correct separate country code to ensure successful transmission.

·      A reduced price. By sending faxes online, users avoid the costs associated with landlines and fax hardware, thereby saving a significant amount of money. With a low subscription fee, companies will save money on fax machines, ink and toner, paper, and maintenance as well. Call today to find a Documo plan that suits the company’s needs and budget.

·      Increased security. Online fax is much more secure than conventional fax technology because end-to-end encryption decreases the risk of information theft and document loss. Once public machines are used, all sent information is exposed. Online services such as Documo turn users’ devices into private fax portals, thereby protecting documents’ and users’ confidentiality.

·      More flexibility. The Documo platform provides robust editing features, such as on-demand signature and cover sheet additions. Furthermore, users can easily track each document’s status.

Secure, Reliable Cloud Faxing for Companies in Regulated Sectors

Especially for healthcare organizations, HIPAA compliance is crucial when transmitting PHI or protected health information documents. Not all online fax services are HIPAA compliant, but Documo is.

To ensure continued compliance with regulatory requirements, companies need enterprise-level services like Documo. With Documo, it’s easy to receive and send online faxes that are 100% HIPAA compliant. With government-grade encryption and other security measures, it’s easy to see why companies are entrusting their fax infrastructure to Documo. Request additional information by phone or click to start faxing today.